What a field inspection report can—and cannot—tell you

A field inspection is a factual snapshot. It can confirm location, visible occupancy indicators, posted notices, exterior condition and other client-defined observations. It does not diagnose hidden defects or establish value, code compliance or structural safety.

Define the assignment before dispatch

• Property address, client reference number and authorized contact.
• Exterior-only or authorized interior access, with entry instructions.
• Required views, labels, forms and photo sequence.
• Occupancy or business-verification questions that may be answered through observation.
• Deadline, revisit authority and instructions for unexpected conditions.

On-site procedure

1. Confirm the address and match the assignment to the property.
2. Observe from authorized, safe locations without forcing entry or creating a disturbance.
3. Capture the required overview, identifying and condition photographs.
4. Record objective observations, timestamps and access limitations.
5. Escalate safety concerns, conflicting instructions or conditions outside the approved scope.

What a useful report includes

• Assignment number, date, time and verified location.
• Required photographs with understandable labels or sequence.
• Visible condition observations stated without speculation.
• Access status and any portion of the assignment that could not be completed.
• Relevant exceptions, safety concerns or client-approved follow-up steps.

What the report does not establish

A photograph may show a visible crack, stain, broken window or posted notice, but it does not establish the cause, age, legal effect or repair cost. Similarly, occupancy indicators are observations—not a determination of tenancy, ownership or abandonment.

Questions to ask before scheduling

• What decision should the report help the client make?
• Which exact photographs and observations are required?
• Is interior access authorized, and who will provide it?
• May the inspector contact an occupant or business representative?
• What should happen if the property is inaccessible or unsafe?