A notary appointment is a verification process, not document preparation. The notary identifies the signer, observes the required act and completes the notarial certificate. The signer remains responsible for bringing the correct, complete document.
Before scheduling
- Confirm the document type, number of signers and number of notarizations.
- Determine whether witnesses are required and who is responsible for providing them.
- Choose a safe, accessible location with adequate lighting and a writing surface.
- Tell Magnolia Metro about printing, scanning, after-hours access or mobility needs in advance.
What every signer should bring
- The complete document, with no missing pages or unexplained blanks.
- A current, acceptable government-issued photo identification.
- Any required witnesses who are eligible and available for the full appointment.
- Supporting instructions from the receiving agency, title company or attorney when applicable.
What the notary can and cannot do
A notary may verify identity, administer an oath or affirmation when required, witness the signing and complete the notarial certificate. A notary who is not acting as an attorney cannot choose the certificate, explain legal consequences, prepare the document or advise you whether to sign.
Appointment procedure
- The notary reviews the appointment scope and the document’s notarial certificate.
- Each signer presents identification and demonstrates willingness and awareness.
- The required signature, acknowledgment, oath or affirmation is completed.
- The notary completes the certificate and records the act as required.
- Any requested scan-back, copy or delivery step is completed only if included in the confirmed scope.
Questions to ask before scheduling
- How many people will sign, and will every signer be present?
- How many signatures require notarization?
- Does the receiving party require witnesses or a particular form?
- Are printing, scan-backs or document delivery needed?
- Is the meeting location accessible and authorized for the appointment?
Request a mobile notary
Share the document type, signer count, location and preferred time. Magnolia Metro will confirm availability, scope and pricing.
Request notary service